Sponsoring & Exhibition

The IEPC 2019 will have a rich and diverse technical programme featuring the latest developments and research results in the field. It will host a number of informative and educational events, along with technical visits.

Your company sponsorship reflects your organization’s commitment to electric propulsion and helps to insure that special events during the conference are memorable, informative, and worthy of the occasion. The sponsorship funds will provide support to keep the conference registration fees down. In striving to motivate graduate student participation, IEPC thus also subsidizes a large portion of the registration fees for graduate students. IEPC enables students to interact with the EP community and increase the likelihood of their joining this field as professionals.

 

 

Official Service Contractor

The term “Exhibit Management” (abbreviated as EM) used herein refers to the central facility of the University of Vienna responsible for the organisation of events (Veranstaltungsmanagement der Universität Wien, event.univie.ac.at/en/services/team-sorted-by-sectors/). The University of Vienna is the official service contractor. The contact person from the EM is Nikolaus Ortner. Please contact him for any information (nikolaus.ortner@univie.ac.at). Exhibit kits and other important information will be sent to the primary exhibit contact listed on the exhibit booth reservation form.

Arrangement of Exhibits

All exhibits must be arranged without obstructing the general view or hiding other exhibits. Backgrounds (including signs) must be no more than 3.5 m in height. Material extending into the exhibit area by more than 1 m from the back wall cannot exceed 1 m in height. No partitions other than the side rails will be allowed, unless specifically approved by EM. Exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. EM may (at the exhibitor’s expense) direct revisions of any exhibit that does not comply with the above guidelines. Exhibit booths may only be used in a straight line as it appears on the floor plan.                  

Location/Layout of Exhibits

The EM has the right to alter the location and/or layout of the exhibits in the best interests of the overall exhibition and meeting.

Installation/Dismantling

Exhibits must be completely installed by 05:00 p.m. on Sunday, 15 September, 2019. Exhibit Management reserves the right to re-assign any space not installed at that time. No packing or dismantling of exhibits will be permitted prior to the time slots indicated. There will be a € 500 fine for any exhibitor dismantling earlier or outside the agreed time slots.

Occupancy of Booths

All booths should be staffed during the advertised show hours. These are formally Monday, September 16th through Thursday, September 19th from 09:00 a.m. – 05:00 p.m. and Friday, September 20th, 2019, from 09:00 a.m. – 01:00 p.m. Detailed scheduling will be delivered at the installation.                      

General Conduct of Exhibitors

All materials and activities must be confined to the limits of the exhibit booth(s) and may not impede traffic or interfere with other exhibits. Furthermore, all of the following practices are expressly prohibited: the promotion of products or services other than those of the exhibitor, excessive noise that would interfere with other exhibitors, the storage or use of flammable or explosive materials (or any substance prohibited by local laws or insurance carriers), the soliciting of participation in surveys or any other harassment of attendees, the use of live animals, the solicitation of business by anyone other than the representatives of exhibiting organizations, and the publicizing or conducting of any activities that would attract attendees away from the exhibition during exhibit hours. The operation of X-ray equipment has to be indicated as a special request on submitting the registration form.                

Rejection & Penalties

The EM reserves the right to refuse any applicant for exhibit space, as well as the right to restrict or evict any exhibit that, in the opinion of Exhibit Management, detracts from the general character of the exhibition. This reservation applies to displays, printed matter, promotional materials, noise, personal conduct, and method of operation. In the event of such restrictions or eviction, the EM will not be liable for any refunds or other exhibit expenses.          

Insurance

Exhibitors are urged to take out a portal-to-portal rider on their own insurance policy, usually available at a nominal cost, to protect against loss through theft, fire, damage, etc. Exhibitors are responsible for their equipment and property. The exhibit area will be monitored and secured, but the University of Vienna does not guarantee nor protect the exhibitor against loss of any kind. Each party agrees to be responsible for its own property through insurance or self-insurance; exhibitors shall hold harmless the University of Vienna for any and all damage caused by theft and those perils normally covered by fire and extended coverage policy.

Liability

The exhibitor agrees to assume all responsibilities for any damage to the exhibit booth area. The exhibitor also expressly indemnifies and holds harmless the University of Vienna, the show’s official service contractor, and any other agents of EM from any and all liability that may ensue from accidents, injuries, damage by fire, loss or theft of property, or any other cause the exhibit booth area. Security guards will be provided; however, the exhibitor retains sole responsibility for his/her own exhibit materials. In the event that the exhibition is cancelled, the liability of the EM shall be limited to the monies paid by the exhibitor as exhibit booth rental, less a proportionate share of all expenses incurred by the EM for the exhibition.                          

Subletting of Space

No exhibitor shall assign, sublet, or apportion the whole or any part of the space allotted without any written agreement.

Payment Terms

Only credit cards and bank transfers are accepted. Exhibit Fees should be made payable to the University of Vienna, Universitätsring 1, 1010 Vienna. Questions regarding exhibits and/or rates should be directed to Nikolaus Ortner.

Cancellation Policy

Refunds due to sponsorship cancellation will not be granted.